Office Manager/ PA

The job you are looking for is no longer available

Search More Jobs
  • Location: London
  • Salary: 30000.00-35000.00 Per Year
  • Type: Permanent - Full Time
  • Added: Jun 20, 2019

We are an independent property investment and management company. Everything we do is driven by a desire to exceed the expectations of our guests, clients and partners. We are currently seeking an experienced Office Manager & Personal Assistant to co-ordinate our Head Office, lead the Know Your Client referencing department and provide administrative support to ours Directors. Your role is to create and maintain a pleasant work environment, ensuring high levels of organisation, efficiency, communication, and customer service.

You will be supporting the COO, CEO and Chairman in all business administration aspects providing full support to all Directors, and office support to the Executive Team. It will be a role which requires excellent communication skills and the ability to interact with different individuals. The role will also involve a lot of proactive responses and ability to work of your own initiative. We are looking for someone who is dynamic, professional, positive, flexible and presentable.

Responsibilities and duties will include:
• Managing Know Your Client referencing department and processing all references from new applications for all of our sites;
• Managing output, workflow and office deadlines on behalf of the COO, CEO and Chairman;
• Maintaining office systems including data management, mail distribution, stationery ordering, and organising couriers;
• Arranging international and national travel, visas, accommodation, and restaurant reservations for Directors, investors, and guests including airport collections;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority, including international investors, always with a positive and polite attitude;
• Organising and maintaining Directors’ diaries and making appointments;
• Producing documents, briefing papers, agendas, reports, board meeting packs, and presentations;
• Organising and attending meetings, taking minutes, and ensuring the manager is well prepared for meetings, ordering and arranging for refreshments and beverages;

The ideal candidate must have:
• Previous experience as a PA and/or Office Manager
• Excellent communication both written and verbal
• Strong interpersonal skills and creative way of thinking with extreme attention to detail
• Flexibility, adaptability and resilience
• Presentable and professional appearance
• Highly organised

The job you are looking for is no longer available. Search More Jobs