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  • Location: Glasgow, UK
  • Salary: Negotiable
  • Type: Permanent - Full Time
  • Added: Jan 10, 2019

Job Purpose:
To assist in the coordination and administration of the daily functions of the Office within agreed timescales and in accordance with company safety policies and procedures.

Key Responsibilities & Accountabilities:
Reporting directly to the Directors your duties in line with company targets and procedures will include but will not be limited to:
- Using a range of office software, including SAGE, email, spreadsheets and databases
- Computer Maintenance Management System (CMMS)
- Process engineer tasks/schedules and activities on a daily basis
- Process engineer monthly PPM scheduling
- Process system job cards for repairs, quoted repairs, insurance works, surveys and all other job types
- Process daily allocation of unit breakdown calls
- Process repair / spare part quotations and letters of recommendations
- Book keeping / credit control
- Process sales invoices, receipts and payments
- Process purchase invoices
- Management of purchase, sales & general ledgers
- Management SAGE Payroll
- Checking company bank statement & reconciling
- Deal with prepayments & accruals
- Prepare management accounts & supporting schedules
- Prepare appropriate schedules & reports as requested by clients & directors
- Credit control · month and year end, reconciling key balance sheet accounts and processing journal entries
- Quarterly VAT returns · closing off ledgers · cashbooks and petty cash ·
- ISO accreditation
- Assist in the implementation and management of ISO9001, ISO14001 and OHSAS18001
- Office administration
- Assist with general office duties & enquiries
- Telephone calls
- Enquiries
- Recording office expenditure
- Maintaining supplies of stationery and equipment
- Writing reports for senior management and delivering presentations;
- Responding to customer enquiries and complaints;
- Attend training when required to develop relevant knowledge and skills
- Liaise and attend meetings with other company functions necessary to perform duties and aid business and organisational development

Skills Required:
- Excellent interpersonal and communication skills
- Significant man-management experience and the ability to motivate staff
- Able to analyse, interpret and understand data
- Prioritise and plan work schedule in advance
- P.C. literate with good working knowledge of Office & Sage
- Work overtime & travel when required

To be considered for this role, please apply today.

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